Document Management Specialists

Overview

Document Management Specialists has a national median salary of $116,580 per year, with +5.1% projected job growth from 2025–2035. The Bureau of Labor Statistics lists a bachelor's degree as the typical education needed to enter this occupation.

Description

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Work Values

• Achievement
• Support
• Working Conditions

Work Styles

Responsibilities

Tasks

• Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
• Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
• Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
• Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
• Develop, document, or maintain standards, best practices, or system usage procedures.

Work Activities

• Working with Computers
• Evaluating Information to Determine Compliance with Standards
• Communicating with Supervisors, Peers, or Subordinates
• Getting Information
• Documenting/Recording Information
• Processing Information
• Making Decisions and Solving Problems
• Establishing and Maintaining Interpersonal Relationships
• Updating and Using Relevant Knowledge
• Analyzing Data or Information

Detailed Work Activities

• Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Observing, receiving, and otherwise obtaining information from all relevant sources.
• Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
• Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• Analyzing information and evaluating results to choose the best solution and solve problems.
• Developing constructive and cooperative working relationships with others, and maintaining them over time.
• Keeping up-to-date technically and applying new knowledge to your job.
• Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

T-A-S-K

Technology, Abilities, Skills & Knowledge

Education

Education Levels of Current Workers

The Bureau of Labor Statistics lists a bachelor's degree as the typical education needed to enter this occupation. The chart below shows the highest level of education held by people already working in this field, ages 25 and older. It includes workers who earned more education than the job requires and workers who entered the field under earlier requirements, so the largest bar is not the entry requirement. For example, if someone finished a master's degree and then started working in this field, they are counted under “Master's degree” here, but the job itself typically asks for a bachelor's degree.

Certificates

Certifications applicable to Document Management Specialists:

Video Resources