Healthcare Office Manager is a Certificate program (100% Online) offered by U.S. Career Institute in Fort Collins, CO. The program takes 525 clock hours to complete, with a total tuition of $1,279.
Program Overview
U.S. Career Institute’s self-paced, online Medical Office Manager School will prepare you for a role as a Medical Office Manager in as little as 4 months.
The Healthcare Office Manager Program provides students with a firm foundation in healthcare office management principles and practices, preparing them for entry-level positions in the field. Students will find that the healthcare office manager plays a vital role in the medical profession. Students learn to define medical terms and adhere to ethical standards and guidelines for healthcare professionals. The program covers office protocol and procedures and the importance of using professional communication. Students examine the importance of good office skills, and the skills needed to produce business correspondence. Filing systems and the requirements to audit, release, retain and destroy medical records are covered. Students learn the functions of human resources. Hands-on practice scheduling using cloud-based software is available. Students discover the appropriate response for medical emergencies and other common medical conditions. The program identifies various types of healthcare insurance. Students trace the history and development of various diagnostic and procedural coding manuals. Terms used on an explanation of benefits are reviewed, and students learn to complete a CMS-1500 form for secondary insurance carriers, create medical bills for patients and maintain records on claim reimbursement. Finally, the program teaches students to correctly complete CMS-1500 forms using cloud-based software.
What sets this Program apart
- 5-day money-back commitment
- DEAC Accredited
- 100% online, self-paced on phone or computer
- Complete in 4–10 months, part-time
- One-on-one career coaching & instructor support
- Start learning today - no waiting period
- A+ BBB Rating, 45 years in distance education, and 97% of students would recommend U.S. Career Institute to a friend.
- The DEAC is listed by the U.S. Department of Education as a recognized accrediting agency.
Lead instructor/course expert. Cindy Bracy earned her Master of Public Health Informatics (MPH) degree from the University of Illinois at Chicago. Cindy holds a certification as a Registered Health Information Administrator (RHIA). She has over 15 years of experience as a medical coder and has worked as a practice management specialist before becoming an instructor for health information management.
Admission Requirements and Process
To qualify for enrollment in the Healthcare Office Manager Program, an applicant must:
- Certify that she/he is a high school graduate, holds a state-approved Graduate Equivalency Diploma (GED) or its equivalent, or has completed college-level coursework; or otherwise demonstrate ability to perform postsecondary-level coursework (including test evidence).
- Submit a completed enrollment application with the required payment.
- Be at least 16 years of age.
U.S. Career Institute is an open enrollment school: as long as the applicant meets the admissions requirements for minimum education and age, they will be accepted into the school. Students must be able to read, write and speak English fluently. Students aged 16 and 17 may be admitted provided their parent or guardian signs the enrollment agreement; students under the age of 16 cannot be admitted. Applicants who do not meet the high school diploma or equivalent requirement are allowed to use test evidence to show they can benefit from the program: the first five grades the student receives serve as the basis for test evidence, and a “C” GPA meets the minimum education requirement. Most professional certification agencies have minimum age requirements (typically 18) to sit for a certification exam.
General Requirements
- Minimum ageYou must be at least 16 years old; students aged 16 and 17 need a parent or guardian to sign the enrollment agreement.
- High school diploma or GEDYou need a high school diploma or GED, or college-level coursework; otherwise you may use test evidence to show you can benefit from the program.
- EnglishYou must be able to read, write and speak English fluently.
- Basic informationThe enrollment form asks for your name, email, phone, date of birth and education level.
- Enrollment agreementYou must submit a completed enrollment application or agreement with the required payment.
Application Process
- 1Ask your questionsRequest information online or call U.S. Career Institute toll-free at 866-250-6851 to learn more.
- 2Provide basic informationThe form asks for your name, email, phone, date of birth and education level.
- 3Pay for your tuitionYou can pay in full or choose the monthly payment plan.
- 4Sign the enrollment agreement and disclosuresEnrollment takes about 5 minutes; the school accepts enrollments 24 hours a day, seven days a week.
- 5Start your first lessonUpon enrollment, students have immediate access to their program online, with 12 months to complete it.
Program Schedule
The Healthcare Office Manager program is 525 clock hours, delivered in 31 lessons with 31 quizzes. Students can complete it in 4-10 months, studying part-time. Classes are 100% online and self-paced, on your phone or computer, with no due dates or deadlines.
The program is designed for guided independent study through distance learning, and is self-paced. Each program is designed to be completed in 12 months or less; the student has 12 months after enrollment to complete the program, and a student who needs more time should follow the leave of absence procedure. The school accepts enrollments 24 hours per day, seven days per week, and upon enrollment students have immediate access to their program online. All quizzes are open book.
Cost of Attendance and Financial Aid Information
The Healthcare Sector is booming! After your training in health information and office management, you'll be well qualified for this growing career.
- Option 1, pay in full: $979 (save $300); the application charge is waived.
- Option 2, monthly auto payments: $1,279 in total at $69 a month, with a first payment of $69, plus a one-time $29 application charge.
First payment includes $40 down payment and $29 application charge. Application charge is non-refundable.
5-day money-back commitment. After you receive your first lesson, you have 5 full days to decide if our program is the best route for you.
Funding. U.S. Career Institute participates in military education benefit programs and the MyCAA spouse support tuition program; specific questions regarding eligibility should be directed to the Veterans Administration by calling 1-888-GIBILL1. U.S. Career Institute also participates in various employer-paid and Vocational Rehabilitation programs. U.S. Career Institute does not participate in other financial aid programs.
All enrollments are assessed a one-time $29 application charge (2026 catalog price list). Students who wish to purchase textbooks or manuals may do so for an additional charge.
Required Courses
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Career Outcomes
Medical Office Manager Career Outlook
U.S. Career Institute’s online Medical Office Management school will teach you everything you need to know to start working as a Medical Office Manager—no previous medical experience needed. And our self-paced online healthcare office management training means you can study anytime, anywhere. With this online healthcare office manager certificate course, there are no in-person healthcare office management classes to attend and no schedules to keep.
As a Medical Office Manager, you will have the opportunity to work with each member of the medical office team as they take care of patients and manage their healthcare information.
With new patients every day, no two days are alike for a Healthcare Office Manager. It's always fast-paced and interesting. Best of all, after graduating from our online medical office manager school training course, you'll be doing work that genuinely helps people!
The Healthcare Sector is booming! After your training in health information and office management, you'll be well qualified for this healthcare career.
What to expect as a U.S. Career Institute student
Beginner-Friendly Lessons. Classes are designed for anyone to easily learn, and are broken up into digestible sections that build as you progress through our program. No due dates or deadlines.
Engaging Curriculum. Reading lessons, supplemental videos, interactive exercises, note taking, read-aloud and disability features, and open note multiple choice quizzes with no time limit.
Student support and coaching. Your tuition includes access to instructors via phone and email, student services, tutoring, resume and job interview support, and one-on-one career coaching (a $400 value).
Learning materials included. Your tuition includes e-books, study guides, supplemental videos, and interactive exercises. Hard copy books are also available for under $50. Everything is included - no hidden fees after enrollment.
Grading and graduation. To graduate, students must submit all quizzes, attain a final average of 70% or higher, have a signed enrollment agreement on file and have paid tuition in full; U.S. Career Institute then releases the Certificate of Completion. Students with a grade point average of 93 or higher are awarded a seat on the Dean’s List.
Graduate support. U.S. Career Institute provides continuing employment instruction and advice, including training in job-search techniques, résumé and letter writing, interviewing and presentation skills, available to all graduates whenever they request it. The school cannot promise or guarantee employment and does not provide job placement services.
Campus Location
Why Accreditation Is Important
U.S. Career Institute is accredited by the Distance Education Accrediting Commission (DEAC), listed by the U.S. Department of Education as a nationally recognized accrediting agency. It is approved and regulated by the Colorado Department of Higher Education, Private Occupational School Board.
Curriculum
The Healthcare Office Manager program totals 525 clock hours, taught in 4 instruction packs, listed below as the course outline.
U.S. Career Institute’s curriculum is developed specifically for the distance education learner by instructional designers who specialize in how to develop content for adults and well-qualified subject matter experts that include a Registered Health Information Administrator (RHIA) to ensure quality content. In addition, USCI works with a program advisory council of non-USCI employees who work in the medical field to review content annually to ensure students receive content that is up-to-date, relevant, and accurate.
The Healthcare Office Manager Program provides graduates with theoretical instruction and practical skills that train them to obtain entry-level, healthcare office manager positions. The coursework trains students to:
- Examine responsibilities of the healthcare office manager and learn the office protocol and procedures.
- Demonstrate an understanding of medical terminology for their work as healthcare office managers.
- Adhere to ethical standards and guidelines for healthcare professionals.
- Discuss the modes of communication, the process of active listening and the importance of using professional communication in the office.
- Examine filing systems of medical records and the requirements to audit, release, retain and destroy medical records.
- Understand the basics of accounting and finance including completing forms, creating bills and scheduling patients using computer software.
- Explain the history and development of healthcare insurance and various diagnostic and procedural coding manuals.
Required Courses
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Frequently Asked Questions
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